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Payroll Pricing for Irish Businesses
You should be able to understand the ongoing cost of payroll before you book a sales call. For monthly payrolls with up to 20 employees, Payrollcompany.ie publishes a per-employee rate. Larger payrolls are custom quoted because employee mix, pay frequency, reporting and approval requirements can change the work involved.
Payroll pricing snapshot
Monthly · 1–9 employees
€30 / employee
Monthly · 10–20 employees
€25 / employee
21+ employees
Custom quote
Pricing
Monthly Payroll Pricing
Weekly, fortnightly and low-frequency payrolls use separate per-payslip pricing. Any one-off onboarding fee, historical clean-up or other work outside the standard ongoing package is confirmed before work starts, so the recurring payroll price and any separate project cost are not blurred together.
Starter 1–9 employees €30/employee/mo |
Most popular Growth 10–20 employees €25/employee/mo |
Established 21+ employees Custom Quote |
|
|---|---|---|---|
| Monthly payroll processing | ✓ | ✓ | ✓ |
| Latest RPN retrieval | ✓ | ✓ | ✓ |
| Revenue payroll submissions | ✓ | ✓ | ✓ |
| ERR administration where applicable | ✓ | ✓ | ✓ |
| MyFutureFund payroll administration where applicable | ✓ | ✓ | ✓ |
| Starters and leavers | ✓ | ✓ | ✓ |
| BIK payroll calculations where applicable | ✓ | ✓ | ✓ |
| Part-time / public holiday payroll calculations | ✓ | ✓ | ✓ |
| Standard payroll reports | ✓ | ✓ | ✓ |
| Digital payslips | ✓ | ✓ | ✓ |
| Dedicated payroll manager | ✓ | ✓ | ✓ |
| Bespoke reporting | Quoted if required | Quoted if required | Available within agreed quote |
| Get quoted | Get quoted | Talk to us |
These are our current ongoing payroll rates. Prices are shown exclusive of VAT.
(The current Irish standard VAT rate is 23%, although VAT treatment can depend on the circumstances of a supply.)
Non-monthly payroll
Weekly, Fortnightly and Low-Frequency Payroll
Non-monthly payroll is billed per payslip rather than using the monthly per-employee rate.
| Pay Cycle | Published Rate |
|---|---|
| Weekly | €15 per payslip |
| Fortnightly | €25 per payslip |
| Quarterly / Annual Low-Frequency Payroll | €30 per payslip |
A quarterly or annual cycle can be useful for some low-frequency payroll arrangements, including certain director payrolls. If you are paying a director, our Director Payroll in Ireland guide explains the PAYE and PRSI rules that may apply.
What’s included
What Is Included in the Ongoing Payroll Price?
Payroll processing on your agreed cycle
We process payroll on the weekly, fortnightly, monthly or agreed low-frequency cycle covered by your package, built from the employee and pay information supplied for that run approved salary changes, hours, overtime, bonuses, commission and other agreed pay elements.
Enhanced Reporting Requirements
Where your payroll includes payments or benefits within ERR, the relevant administration is included in the published plans. You still need to provide complete and timely information about the payment or benefit. ERR guide
Starters, leavers, benefits and changes
Routine starter and leaver processing, agreed BIK calculations, recurring deductions and other normal payroll changes form part of the service scope, processed to the agreed setup rather than as a statutory determination.
Reports and digital payslips
Standard payroll reports and digital payslips are included on every tier. For larger or complex payrolls, bespoke reporting can be agreed within the quote where management, department or cost-centre needs go beyond the standard output.
RPNs and payroll submissions
The latest RPN is requested for each employee and used for the relevant Income Tax, USC and LPT instructions. Revenue also requires payroll information reported on or before the pay date retrieval and the agreed submission are part of the ongoing service. RPN guide
MyFutureFund payroll administration
Included where it applies NAERSA identifies and enrols eligible employees, and payroll uses the official enrolment information to process contributions. There’s no separate monthly MyFutureFund add-on. MyFutureFu nd guide
Public holiday and part-time calculations
Processed using the employee information, work pattern and applicable entitlement basis provided for the payroll. The underlying employment-law entitlement can depend on individual circumstances this isn’t a substitute for employment-law advice.
A dedicated payroll manager
Every payroll package includes a dedicated payroll manager from the start of the relationship.
Scope
What Can Be Quoted Separately?
The published rates cover the ongoing payroll package. Work that falls outside that recurring service is identified before it is undertaken.
- A one-off onboarding fee. The applicable amount is confirmed in your written quote before onboarding begins.
- Exceptional migration work beyond the normal onboarding scope.
- Other non-standard work that is specifically agreed outside the ongoing payroll package.
- Historical payroll clean-up where prior-period records need substantial correction or reconstruction.
- Bespoke reporting for smaller payrolls where the requested output goes beyond the standard reports.
If additional work is required because an existing payroll contains unresolved historical issues, it is better to scope that separately than hide the cost inside a higher recurring per-employee price.
Billing & contract
How Billing Changes When Your Headcount Changes
For monthly payrolls, the Starter and Growth rates are based on the employee-number bands shown above. If your headcount changes, tell your payroll manager so the billing tier can be updated for the appropriate cycle.
A business moving beyond 20 employees moves into custom-quote pricing. The quote can take account of the payroll you actually operate, including pay frequency, employee mix, approval structure and reporting requirements.
Contract and Notice
You can end the payroll agreement with one month’s notice, with no separate early-exit penalty beyond the applicable notice period.
Your written service agreement confirms the contractual terms that apply to your account.
Switching Payroll Provider
You do not have to wait for the end of the tax year to change provider. A clean switch is based on accurate employee records, year-to-date payroll data, Revenue access and an agreed cutover date.
If you’re switching provider, our payroll migration service explains how we handle data reconciliation, Revenue access and the first live payroll.
Buyer’s checklist
How to Compare Payroll Quotes Properly
A headline per-employee number only tells you part of the cost. When you compare payroll providers, check what the quoted price actually covers and which items are charged separately.
- The pay frequency the quote covers.
- Whether RPN retrieval and Revenue payroll submissions are included.
- Whether MyFutureFund payroll administration is included where relevant.
- How BIK and other recurring payroll changes are treated.
- Whether named payroll support is part of the package.
- The notice period and any contractual exit terms.
- Whether the price is per employee, per payslip or a fixed payroll fee.
- Whether ERR administration is included where relevant.
- Whether routine starters and leavers are included.
- Whether standard payroll reports and digital payslips are included.
- Any onboarding, migration, historical clean-up or bespoke-reporting charges.
Frequently asked questions
Common questions about pricing
How Much Does Monthly Payroll Cost With Payrollcompany.ie?
For a monthly payroll, the published rate is €30 per employee per month for 1 to 9 employees and €25 per employee per month for 10 to 20 employees. Payrolls with 21 or more employees are custom quoted.
How Much Does Weekly Payroll Cost?
The published weekly rate is €15 per payslip. Weekly payroll is billed per payslip rather than using the monthly per-employee rate.
How Much Does Fortnightly Payroll Cost?
The published fortnightly rate is €25 per payslip.
How Is Quarterly or Annual Payroll Priced?
The published rate for low-frequency payroll such as quarterly or annual payroll is €30 per payslip.
Is ERR Included?
Yes, ERR administration is included in the published payroll packages where the relevant reportable payments or benefits apply. The employer must still provide the information needed for accurate reporting.
Does MyFutureFund Cost Extra?
There is no separate monthly MyFutureFund administration add-on in the published pricing. Payroll follows the enrolment information issued through the official MyFutureFund process.
Are Starters and Leavers Included?
Routine starter and leaver payroll administration is included in the ongoing service.
Are Payslips Included?
Yes. Digital payslips are included on all three pricing tiers.
Is There an Onboarding Fee?
A one-off onboarding fee applies. We confirm the applicable amount in your written quote before onboarding begins.
What If Our Existing Payroll Needs Historical Clean-Up?
Substantial prior-period clean-up or reconstruction is outside the standard recurring payroll package and is scoped separately before the additional work is undertaken.
What Happens When We Reach 21 Employees?
Monthly payroll for 21 or more employees is custom quoted. The quote can reflect pay frequency, payroll complexity, reporting and approval requirements rather than forcing a larger payroll into a small-business flat rate.
Can We Switch Provider Mid-Year?
Yes. A mid-year switch can be managed when the payroll data, year-to-date figures, Revenue access and cutover are reconciled before the first live payroll.
Are Prices Inclusive of VAT?
No. The published prices are exclusive of VAT. The current Irish standard VAT rate is 23%, subject to the VAT treatment that applies to the supply.
Pricing note: These are Payrollcompany.ie’s current standard rates. Your written quote and service agreement confirm the final scope, one-off fees, VAT treatment and contractual terms for your account. Employers remain responsible for payroll compliance even where payroll processing is outsourced.